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Revised 8/20/2015: The
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Central Lutheran Church
Intentional Christian Community
Table of Contents
Policies and Procedures
Resident Rights and
Housing Charges &
As a member of the Central Lutheran Church (CLC) Intentional
Christian Community (ICC), you are responsible for abiding by
Resident Rights and Responsibilities
As a member of the ICC, you are also responsible for abiding by
the residential policies and procedures outlined below. We want
you to know that our policies are more restrictive than the law
requires (They are patterned after Western Washington
University's policies and procedures). Because violations are
often the result of not knowing the policies we encourage you to
read this document carefully.
Resident Rights and Responsibilities
the ICC enjoy the same basic rights, privileges, and freedoms
granted to all members of society. At the same time, acceptance
of admission into the ICC carries with it an obligation to
fulfill certain responsibilities and expectations as a member of
condition of acceptance into the ICC, residents must assume
responsibility for their own actions and maintain an environment
conducive to the success, safety, and well-being of others. In
addition, they are expected to be truthful, respect the rights
of others, and abide by all these policies and procedures, as
well as all local, state, and federal laws and regulations. All
residents are responsible for understanding and complying with
the responsibilities and expectations set forth in this code.
conduct process at the ICC is designed to be a learning process
that promotes an understanding of residents' responsibilities as
members of ICC. The objectives of the resident conduct system,
as set forth in this code, are twofold: to ensure that residents
act in a manner consistent with high standards of behavior, and
to maintain the safety and well-being of all members of the ICC.
Lutheran Church, Intentional Christian Community's Residents
Rights and Responsibilities Code is based on Chapter 516-21
of the Washington Administrative Code (WAC).
Residential Community Standards
Accepting a New Roommate
If your roommate moves out, you must keep the vacant side of
your room clean and empty for a new roommate. A new roommate may
be assigned to your room anytime during the remainder of your
residency. Building staff will make every effort to provide
advance notification that a new roommate is coming; however a
new roommate may arrive without notice. You may be charged
additional room rent if the vacant side of your room is not
clean and empty when a new roommate arrives, if you turn away a
newly assigned roommate, or if you discourage a prospective
Alcohol, Possession or Use of
Possession and consumption of alcohol on
Central Lutheran Church property, including the ICC residence,
is limited to communion wine.
Animals for Special Needs
Pets are not allowed in the ICC residence, service dogs and
assistance animals are allowed in compliance with the Fair
Housing Act. Please note the following requirements for resident
residents (‘handlers’) with service/assistance animals
Prospective residents who require an animal must request
reasonable accommodation through ICC staff prior to room
assignment. Current residents who require an animal must
discuss accommodation with ICC staff prior to acquiring an
Service Animals: The law allows trained service animals
access to all buildings, including food venues. Service
animals are specially trained animals that perform tasks for
persons with disabilities.
Assistance Animals: The law limits assistance animals to the
handler's residential building. Assistance animals include
emotional support animals, comfort animals, therapy animals
and companion animals of any kind.
Handlers must ensure that their animal has proper
immunizations, licenses and any required veterinary
Animals must be housebroken and handlers are responsible for
the proper disposal of their animal's waste Failure to do so
will result in conduct action and a cleanup fee.
Handlers may be asked to remove their animal from the ICC
residence if the animal is not housebroken, or if the animal
cannot be effectively controlled by the handler.
Handlers must have their animal under control at all times
by means of a harness, leash or tether unless it interferes
with the animal’s work, or it is not compatible with the
Animals may not pose a threat to the health or safety of
others, and handlers are responsible for any liability that
occurs as a result of their animal’s behavior. (Please note
that an animal is not considered a health or safety threat
toward residents with animal-related allergies or anxiety
simply by its presence -- that is, absent specific health or
The handler is responsible for any charges resulting from
damage, cleaning, or pest infestation.
The handler is responsible for the care and well-being of
Authorized Entry: ICC Residential Building
The ICC residential building is locked at all times and no
persons except those listed below are authorized to enter. If
you believe someone has entered the building without
authorization, notify the Church Office (if open) or the
Bellingham Police at 911.
Residential residents and invited guests
Central Lutheran staff on CLC business
Central Lutheran Church personnel respect every resident’s right
to privacy, safety, and security. CLC personnel have the right
to enter any residence hall room or apartment for the purpose of
facilities inspection, maintenance requests, resident health and
wellness, and other official CLC business. If CLC personnel
discover policy violations while in a resident’s room,
appropriate follow-up will occur. Depending upon the reason for
entry, residents typically receive notification 24 hours in
advance. Authorized staff will knock first and have official
Barbecue grills and portable fire pits are
potential fire hazards in a community living environment
and may not be used.
CLC has bicycle racks and this is the only place bicycles should
be parked. Bicycles found in hallways, stairwells and
residential public areas are subject to impound; this includes
bicycles locked to hand railings, posts and other structures not
designated for bicycle storage. Bicycles left in racks and
storage rooms more than 90 days without activity will be
considered abandoned property and disposed of accordingly.
Candles & Incense
The burning of candles, incense, torches or open-flame devices
is prohibited in the ICC residences.
Computers, Responsible Use of
Every resident with access to the ICC network and computing
resources is expected to behave in a responsible way.
Unaccceptable use includes, but is not limited to, the following
Using an unauthorized IP address.
Sending unsolicited mass mailings including chain
letters/email, solicitations, and spam.
Violating terms of applicable software licensing agreements
or copyright laws. This includes providing for distribution
copyrighted music or video files.
Deliberately wasting computing resources or using excessive
Using a computer account without authorization.
Using the ICC network to gain unauthorized access to any
Knowingly performing an act which will interfere with the
normal operation of computers, terminals, peripherals, or
Attempting to circumvent data protection schemes or uncover
Using electronic mail to harass others.
Masking the identity of an account or machine.
Posting on electronic bulletin boards materials that violate
existing laws or ICC's codes of conduct.
Attempting to monitor or tamper with another user's
electronic communications, or reading, copying, changing, or
deleting another user's files or software without the
explicit agreement of the owner.
Using the network for commercial purposes or charging for
any service provided across the network.
Using another person's computer account or identity.
Decorating or Personalizing Your Space
Creating your own pace to study, relax, and socialize is
essential to the college experience; however, the following ways
of personalizing your space may result in disciplinary action:
Removing CLC furniture from the room.
Painting the walls, ceiling, or furniture.
Disabling or impairing fire sprinklers, heat sensors, or
Placing objects near or in contact with fire sprinklers,
heat sensors, or smoke alarms.
Customizing or altering your bed in any way inconsistent
with the available configurations.
Displaying images or objects that create a hostile
environment for residents, guests, or CLC employees.
Displaying images or objects that glorify drugs or alcohol,
in alcohol-free communities.
Decorations made from cut, resin-bearing trees or vegetation
such as fir, pine, cedar, spruce, and eucalyptus. Live trees
in soil are permitted.
Demonstrations that materially or substantially disrupt the
normal operation of the ICC residence will result in conduct
Disruptive behavior will result in disciplinary action.
Disruptive behavior includes (but is not limited to), physical
abuse, verbal abuse, threats, intimidation, coercion,
obstruction or other conduct which threatens or endangers the
health or safety of self or others, failure to complete
sanctions, failure to cooperate or comply with CLC officials,
providing false identification or information, violating
policies and procedures, or knowingly being in the presence of
someone violating policies and procedures.
Drugs, Possession or Use of
MARIJUANA: Possession or use of marijuana in any amount by
any person is prohibited by CLC. Even though
Washington State law allows adults age 21 and older
to possess small amounts of marijuana for personal use,
federal law prohibits marijuana possession and use of any
kind. The ICC is a smoke-, alcohol-, and drug-free
Your body is considered a container; therefore,
using/consuming marijuana or other drugs (regardless of
location) and then returning to your residence hall
constitutes possession of the drug or marijuana.
Any resident who remains in the presence of someone
violating this drug policy may be subject to conduct
OTHER DRUGS: No person may possess, use, manufacture,
cultivate, package, distribute, sell, or provide a
controlled or illegal drug or substance. No person may
misuse prescription or nonprescription drugs; no person may
possess or use drug paraphernalia. Drugs are defined as, but
not limited to:
Any chemical substance, compound or combination used to
induce an altered state
Any otherwise lawfully available product,
over-the-counter drug, or prescription drug used for any
purpose other than its intended use
Any nervous system depressant
Any stimulant, other than caffeine
Electrical Equipment & Appliances
Any electrical device used within the ICC residence must be
certified by Underwriters Laboratories as UL Listed. CLC
reserves the right to remove any dangerous electrical appliance
brought by a resident into a CLC building.
APPROVED: electric teakettles, coffee makers, rice cookers,
microwave ovens up to 900w, and refrigerators up to 4 cubic
PROHIBITED: Hotplates (except induction hotplates provided
by CLC), electric blankets, space heaters, halogen lamps
over 300w, toastes, and toaster ovens.
Anyone found responsible for tampering with an elevator or
engaging in reckless or dangerous behavior that places
themselves or others at risk, in or around an elevator, will
face disciplinary action.
Explosives & Weapons
Unless authorized by CLC, possession of explosives, weapons,
firearms, dangerous chemicals, and fireworks is prohibited on
CLC property and at CLC-sponsored activities. Weapons include,
but are not limited to:
Firearms of any kind
BB guns, pellet guns, paintball and Airsoft guns
Martial arts weapons
Projectile devices, such as catapults or slingshots
Objects used as weapons to threaten or injure
Swords and knives; small kitchen knives and folding pocket
knives up to 3.5" permitted
Fire Equipment and Vandalism
Tampering with, disabling, or damaging any fire safety
apparatus, equipment or smoke detector is prohibited under
RCW 43.44.110. This includes willfully
and falsely activating a fire alarm. Such violations likely
result in eviction and referral to the Bellingham Police.
Use of any fireplace in a CLC building requires permission from
the Church Council.
Gambling in the ICC residence is prohibited by CLCM policy and
Washington State law. Gambling includes online gambling, betting
on athletic events, and the possession of gambling devices.
A guest is an invited individual who is present in a
residential building but is not a member of the ICC
residential community. Guests must be accompanied by a
member of the ICC residential community at all times.
Guests in the ICC residence are expected to comply with all
ICC policies and procedures, as well as all applicable
local, state, and federal laws and regulations. Residents
who invite guests into their residence hall or apartment are
responsible for the behavior of their guests and may be held
responsible for any alleged violation(s) committed by their
Only the official residents of a given room or apartment may
reside in that room or apartment. Overnight guests are
permitted only with the permission of the roommates,
suitemates, or apartment-mates. Overnight guests may not
stay for more than three nights in a row or more than seven
nights per quarter, including in rooms where residents do
not have roommates.
Harassment & Threats of Violence
Harassment and threats of violence are prohibited behaviors that
create a hostile or threatening environment. These behaviors
include but are not limited to:
Unwanted and/or intimidating contact of a threatening
nature, including verbal, nonverbal, written, or electronic
An expressed or implied threat to an individual's personal
safety or property, academic efforts, employment, or
participation in CLC activities.
Intentional and/or repeated following or contacting of
another person in a manner that intimidates, harasses, or
places that person in fear for his or her personal safety or
Behavior that threatens or intimidates on the basis of race,
color, creed, religion, national origin, sex (including
pregnancy and parenting status), age, disability, marital
status, veteran status, genetic information, and sexual
orientation, including gender expression or identity.
Lounges & Common Areas
Lounges and other common areas are living spaces intended
for residents to study, relax and gather. Use of these areas
should be inclusive and considerate of other residents in
the space; if conflicts arise, staff can assist in
facilitating a resolution.
Furniture may be rearranged to accommodate activities, but
must be returned to its proper location afterwards. Please
note that personal property left in lounges or common areas
may result in theft. Overnight sleeping is not permitted.
Residents wishing to organize activities for the ICC can
contact their Resident Advisor. The cleaning and re-setting
of a common area is the responsibility of those using the
area. Priority for use of common areas is given to the
Staff initiated or sponsored programs
Resident use for academic purposes
Resident use for social or recreational purposes
Drugs, Possession or Use of)
Pets are prohibited, but fish in tanks under 10 gallons are
allowed. Service animals are not considered pets. See
Animals for Special Needs.
Possession or Use of.
BEDS OR BED PARTS: Non-CLC mattresses, non-CLC beds, non-CLC
bed parts, homemade bed modifications, water-filled
Drugs, Possession or Use of.
FIREARMS & WEAPONS: firearms, ammunition, BB guns, pellet
guns, paintball guns, Airsoft guns, rockets, hunting knives,
switchblades, metal knuckles, sling shots, sticks/clubs,
laser pointers, explosives, dangerous chemicals, toy guns
that look real.
FLAMMABLE MATERIALS & EXPLOSIVES: explosives, fireworks,
gasoline, or any other flammable materials; candles,
incense, torches, or open-flamed devices; decorations made
from cut, resin-bearing trees or vegetation such as fir,
pine, cedar, spruce and eucalyptus.
HAZARDOUS ELECTRONICS: electric hotplates, burners,
toasters, toaster ovens, electric space heaters and halogen
To prevent physical injury or property damage, the following
activities are strictly prohibited in or around the ICC
Throwing anything from a building, window, or balcony.
Throwing anything at people, buildings, windows, or
Throwing anything in a public/common area.
COURTESY HOURS: Courtesy hours are in effect 24 hours a day. During
courtesy hours any noise you make is not to be excessive or
disruptive to your community. If you are asked by anyone to
quiet down, you are expected to comply immediately. Excessive
noise is a violation of resident rights and is unacceptable in
the ICC residence. To minimize impact on others, residents with
amplified instruments, game systems, and audio equipment are
advised to use headphones.
QUIET HOURS: While the purpose of courtesy hours is to minimize
disruptive or excessive noise, quiet hours are meant to maintain
an atmosphere for studying and sleeping. The quiet hours below
apply to the ICC residential community. Again, whenever you are
asked by anyone to quiet down, you are expected to comply
Quiet Hours Begin at:
- 11 p.m. Sunday through Thursday nights
- 1 a.m. Friday and Saturday nights
Quiet Hours End at:
- 7 a.m. Monday through Friday mornings
- 9 a.m. Saturday and Sunday mornings
NOISE VIOLATIONS: While it is each resident's responsibility to
control noise, it is also the responsibility of those impacted
by noise to contact the community member and request that the
noise be reduced. If this approach does not succeed, contact a
CLC staff member. When the efforts of residential staff are not
sufficient, Bellingham Police may be called to resolve noise
Roofs, Windows & Ledges
Unauthorized access to any roof will result in disciplinary
action and a $35 charge. Climbing through windows or on building
exteriors, balconies, or ledges is prohibited. Suspending any
object from windows, building exteriors, balconies, or ledges is
prohibited. Residents who need to retrieve an item from any of
these areas must contact the CLC office for assistance.
Scooters & Motorcycles
Uniform Fire Code (1982 Edition, Section 11.415) and CLC parking
regulations prohibit the storage of scooters, motorcycles, and
other gas powered vehicles in your residence hall. If any such
vehicle is discovered inside the ICC residence hall it will be
subject to impound at the resident's expense.
It is the policy of the ICC to provide an environment in which
residents, staff, and faculty can work, live, and study free
from sexual misconduct. Sexual misconduct includes sexual
harassment, sexual intimidation, sexual coercion, sexual
assault, and rape. CLC staff act to prevent sexual misconduct
and will respond appropriately to all reported incidents of
sexual misconduct. Individuals who engage in such behavior will
be subject to disciplinary action; this may include removal from
the ICC residence, expulsion from the ICC, and civil or criminal
prosecution. You can report sexual misconduct to CLC staff or
the Bellingham Police at 911.
Smoking is prohibited in all CLC buildings and within 25 feet of
doors, windows, and ventilation intakes. This includes but is
not limited to all public spaces such as lounges, stairwells,
hallways, food service areas, and laundry rooms. Smoking is also
prohibited at any outside area that may affect the air supply of
CLC buildings. Residents and guests who smoke must respond to
requests to move to another location. Residents and guests who
smoke must dispose of smoking refuse properly.
Solicitation & Commercial Activities
Due to a variety of local, state, and ICC guidelines,
residents may not use their ICC residence for the purpose of
running a business.
Most forms of solicitation are prohibited in the ICC
residence, and unauthorized solicitation should be
immediately reported to staff. Prohibited forms of
solicitation include making contact with residents for the
Promoting an activity or event.
Promoting or endorsing an idea or person, such as a
political candidate, recycling, or religious belief.
Recruiting for a club or organization.
Selling something, such as an object, product, or ticket
to an activity or event, even for the purpose of
Taking, attempting to take, aiding another in taking or
possession of property belonging to another member of the ICC,
the ICC itself, or its guests is prohibited.
Entering a residential building or room without authorization or
permission is prohibited. See
Authorized Entry: Residential Buildings.
Vandalism, including graffiti or alteration (temporary or
permanent) of CLC property will result in disciplinary action
and financial responsibility for the full cost of repair or
Residential Conduct Procedures
When a Violation of
any ICC Policy Occurs
An incident report may be written by another resident, a RA,
or other member of CLC to document a situation that may be a
violation of policy. Being listed in an incident report does
not constitute a policy violation. No decision about a
violation occurs until those directly involved have an
opportunity to meet and discuss the circumstances of the
Resident Notification: The resident(s) involved receives
notification via their email account regarding a meeting
with their Resident Aid. The RA may refer an incident to the
Senior Pastor, who will then serve as the conduct officer.
At this meeting the conduct officer first asks the resident
how things are going in general, then asks for his or her
perspective on the specific incident, reviews the incident
report and discusses any other relevant information. Be
honest with the conduct officer; the conduct system is
educational in nature so expect your meeting to be a
conversation. Conduct meetings and decisions take place
whether the resident is present or not. If you are unable to
attend your conduct meeting it is your responsibility to
notify the conduct officer to request rescheduling.
After reviewing the available information, the conduct
officer determines whether a violation has occurred, the
degree to which the resident was responsible, and
The resident receives notification of the decision in the
form of a conduct letter via their email account within
seven business days of the conduct meeting. The resident is
notified if there are extenuating circumstances that delay
the letter beyond seven days.
A resident who voluntarily moves out of the ICC residence or
withdraws from the ICC prior to the completion of
proceedings is not excused from pending conduct action. In
such cases, information is referred to the ICC Conduct
Officer for possible further action.
Rights of Residents
Within the conduct process residents have the right to:
A fair and thorough conduct meeting.
Be informed of all potential policy violations prior to the
An alternate conduct officer in the event of obvious and/or
Review the incident report(s) and sanction letter(s).
One level of appeal within the CLCM conduct system.
Have a support person present at any conduct meeting
pertaining to his or her conduct.
The support person serves as an advisor to the resident, not as a
representative, and may be a resident, faculty or staff member,
family member, or other person.
The support person may observe the process and provide support and
guidance to the resident as needed.
The RA may not serve in the support-person role due to the
potential for conflict of interest; however, the RA can serve as
a resource for residents before and after the conduct meeting.
The support person may not have a conflict of interest with the
situation in question.
Standard of Decision
The Conduct Officer uses the available information to determine if
it is more likely that a resident did or did not violate CLCM
All proceedings, including the initial conduct meeting, are carried
out in a manner that is informal and assures fundamental
fairness. Conduct officers evaluate each resident's situation
individually when deciding the most appropriate action to take.
When sanctions occur, they may vary from resident to resident,
even when a similar policy violation occurs. This is because
multiple factors are considered in deciding the best sanction
for the individual, including the details of the current
incident, the resident's previous conduct history, the
resident's behavior during the incident and at the conduct
meeting, and the actual, intended and potential impact of the
resident's behavior on the community.
When a resident has been found responsible for violating a policy,
one or more disciplinary actions may result. Disciplinary
actions are intended to hold residents accountable for policy
violations, and to educate and guide residents toward making
good choices and informed decisions in the future. In some
cases, interim sanctions may be imposed. An interim sanction is
not an indication of a violation; it is simply a community
safeguard until a decision about a possible violation can be
made. Interim sanctions remain in place until the conduct
process is completed. If an interim sanction is violated, the
resident may be removed from the ICC residence and referred to
the CLC Senior Pastor for further action. In addition to being
subject to possible sanctions, behavior that violates local,
state or federal law (e.g., theft, assault, rape, illegal drug
or alcohol activity) is referred to Bellingham Police.
WARNING: A written reprimand that the resident has violated
a policy and future violations will result in more severe
DISCIPLINARY PROBATION: Notice that additional policy
violations may result in eviction from CLC Residences.
EVICTION FROM CLC RESIDENCES: Mandatory cancellation of
occupancy in CLC Residences. This sanction is typically
reserved for residents who indicate an unwillingness or
inability to live within the parameters established by and
for CLC Residences. This sanction may include restriction of
visitation rights to one or more communities, payment of a
contract breakage fee, and referral to the CLC Conduct
Officer for action that may impact the resident's enrollment
in the CLC.
DEFERRED EVICTION: Notice that further violations of policy
may result in eviction from ICC Residence and referral to
the CLC Senior Pastor for action that may impact the
resident's enrollment in the ICC residence.
Typical Sanctions for
While every violation is considered on a case-by-case basis,
baseline sanctions for the following violations are defined as
ALCOHOL VIOLATION: will result in a referral to Alcohol and
Drug Consultation and Assessment Services (ADCAS) on the WWU
SECOND VIOLATION IN A GIVEN YEAR: will result in a sanction
other than a warning, such as disciplinary probation.
LEGAL-AGE RESIDENT PROVIDING ALCOHOL TO MINORS: will result
in disciplinary probation.
POLICY VIOLATION WHILE ON DISCIPLINARY PROBATION: will
result in eviction from ICC Residences.
FIRE SAFETY EQUIPMENT VANDALISM: Behavior which places the
resident or others at risk of physical harm will result in
removal from ICC Residences.
DISRUPTIVE BEHAVIOR OR VERBAL ABUSE: will result in a
sanction ranging from an educational sanction to removal
from CLC Residences.
DRUG VIOLATION: first violation includes a minimum of
disciplinary probation and referral to Alcohol/Drug
Counseling and Assessment Services.
POSSESSION OF A COMMON-SOURCE CONTAINER FOR ALCOHOL, FULL OR
EMPTY: will result in disciplinary probation. Violation of
this policy coupled with other violations (such as selling
alcohol, disruptive behavior, quiet hours violations) may
result in removal from CLC Residences.
All records resulting from conduct proceedings are maintained by
CLC, including Incident Reports, conduct letters, emails and
appeals. Records are not available to any member of the public
without written consent of the resident involved, except as
noted within applicable laws. For example, when information is
necessary to protect the health and safety of the resident or
other persons, certain exceptions are authorized under WAC
516-26-085, Release of Information in Emergencies.
The Intentional Christian Community engages residents in diverse
and inclusive, healthy, safe, and sustainable communities that
foster academic success and personal growth. Under this
contract, the Resident pays for a residential experience
intentionally designed to cultivate Christian values. To qualify
for a room assignment, the Resident accepts this Housing
Agreement and agrees to abide by:
The ICC Residences Policies and Procedures
Resident Rights and Responsibilities Code
All local, city state, and federal laws.
As its name implies, the ICC is a community of residents who wish
to live among others according to the teachings of Jesus Christ.
The term is defined in the RENTAL AGREEMENT.
Because the ICC residence does not have cooking facilities, it is
recommended that WWU students purchase a WWU meal plan. Non-WWU
students and WWU students not purchasing a WWU meal plan must
advise CLC of how they will meet their meal requirements.
Resident shall pay a deposit defined in the RENTAL AGREEMENT as
security for the faithful performance of the Agreement. Upon
Agreement termination, the security deposit will be applied to
any damages caused by the resident and any remaining balance
will be refunded.
This Agreement may be canceled in writing prior to occupancy,
resulting in forfeiture of the Housing Deposit.
Termination shall not relieve Resident of his or her liabilities
and obligations. The Resident shall pay charges up to the time
of termination, any damage fee that may apply and any charges
incurred after termination.
By Termination of Resident Status: Residents must vacate
rooms within 24 hours of termination of their resident
By Default or Breach: The Agreement may be terminated, after
10 days' notice of intent, in the event that the Resident:
Is in default in payment for more than 10 days, except
where there is a written agreement to extend the period.
Breaches, violates, fails to perform, or is in default
of the performance of any of the terms of this
By the Resident: The Agreement may be terminated by the
Resident by moving out of his or her room.
Damage and Cleaning
Residents must keep their assigned room/suite clean and advise CLC
staff of any necessary repairs.
Damages: Residents are responsible for costs, expenses or
liabilities resulting from damage to a room, suite or
building by them or their guests, except for those caused
through an act or omission by CLC staff.
Cleaning: Residents are responsible for the cost of
additional cleaning required to return rooms to their
Furniture: CLC equipment or furniture shall not be moved
from rooms or public areas of buildings. The Residents are
responsible for replacement or repair of the property.
Alterations to building and individual rooms are not permitted. The
Resident may be required, at his or her expense, to remove
alterations or decorations and may also be required to pay for
any resulting damage.
CLC shall furnish heat, electricity, water and sewer services.
Wireless Internet will be available throughout the residence
hall and cable television will be provided in the common lounge,
Temporary Interruption of Service: Services may be temporarily
interrupted when necessary because of accident, emergency,
repairs, or alterations or improvements, that are deemed
necessary and desirable in the judgment of the CLC. The Resident
shall claim no reduction or waiver of fees or other
compensation, nor shall this Agreement or any of its obligations
be affected or reduced.
Delivery of Possession: If the CLC is unable to deliver
possession of the assigned room because of fire, explosion,
leaks, disruptions related to systems software, acts of God,
or reasons beyond its control, the CLC shall have no
liability to the Resident for losses suffered.
Fire or Casualty Loss: If the Resident's room or residence
hall should at any time be rendered untenable in whole or in
part by fire or casualty, the CLC may, at its option, either
immediately terminate this Agreement, or repair and replace
the damaged room or residence hall within a reasonable time.
If a vacancy occurs in a double room, the remaining Resident(s)
Be ready for a new roommate. The Resident must keep the room
ready for occupancy and be willing to accept a new roommate
at any time. If the Resident refuses to accept a roommate,
the Resident may be charged for the unused bed from the date
the vacancy occurred.
Transfer to another room per the Resident Aid.
Subject to space availability, the resident may have the
option of signing a contract addendum to keep his or her
double room as a single
at an increased rate.
The CLC assumes no responsibility for loss or damage to personal
property. It is recommended that the Resident obtain his or her
own renter's insurance.
The CLC reserves the right to reassign residents to different
rooms, if such reassignment is deemed necessary. Unless
otherwise notified, the CLC reserves the right to reassign space
if the Resident does not check in by the third day of the RENTAL
The Resident may not transfer or sublet any room covered by this
CLC, in compliance with applicable laws and in furtherance of its
commitment to fostering an environment that welcomes and
embraces diversity, does not discriminate on the basis of race,
color, creed, national origin, sex (including pregnancy and
parenting status), disability, age, veteran status, sexual
orientation, gender identity or expression, marital status or
CLC is committed to providing reasonable accommodation for
qualified individuals with disabilities upon request. Residents
requiring a special housing assignment due to a disability or
other condition must request reasonable accommodation and
complete a needs assessment.
Waiver of Breaches
and Cumulative Remedies
The failure of the CLC to exercise any right or remedy available as
a result of the Resident's breach of any of the terms,
covenants, or conditions of this Agreement shall not be deemed
to be a waiver by the CLC of any such right or remedy. No terms
or conditions of this Agreement required to be performed by the
Resident and no breach thereof shall be waived, altered, or
modified except by an express, written instrument executed by
the CLC. The receipt of rent by the CLC with the knowledge of
the breach of any terms, covenants, or conditions of this
Agreement shall not be deemed a waiver of such breach. Remedies
of the CLC under the terms of this Agreement are cumulative and
are not exclusive of any other remedies or redress which may be
utilized in case of any breach or threatened breach by the
Any provision of this Agreement which shall prove to be invalid,
void, or illegal shall in no way affect, impair, or invalidate
any other provision hereof and such other provision shall remain
in full force and effect.
The CLC ICC residence hall is locked 24 hours a day, and
residents are expected to ensure that doors latch behind
them when they enter and exit; and no one should ever leave
a door propped open. Always lock your door whenever you
leave the room, take a nap, or go to bed.
If you are locked out of your room, you may borrow a lockout
key from the CLC secretary. If you are locked out of the
building during RA duty hours, call the RA on duty.
Each resident receives a fob to allow access to the building
and is financially responsible for maintaining it. Never
loan out your fob, leave it out unattended, or use it in a
way that damages it. Missing
or damaged fobs create a security risk to you and your
community and must be reported to the CLC secretary
immediately. The cost for a new fob is the responsibility of
the resident and must be paid before the monthly rental
agreement will be renewed.
Missing, lost or stolen fobs
Failure to turn in a fob when checking out
Upon termination of the RENTAL AGREEMENT, residents must follow the
steps to checkout:
Schedule a Room Inspection. Make a plan for when you will
officially check out based upon your schedule. Once you know
your departure date, make an appointment at least 24 hours
in advance to have your room inspected by your Resident
Vacate and Clean Your Room. Seek out your community's
collection bins to responsibly donate, recycle, and discard
your unwanted items. You are expected to leave your room
clean, empty and properly assembled.
Complete your Room Inspection. The RA will bring your original
Room Inspection Inventory Form to assess the condition of
your room while you are present. Charges for any cleaning,
damage, or missing items are split among roommates unless
individual responsibility is clarified during your room
inspection. Be aware that anything you leave behind will be
considered abandoned property and it will be removed at your
expense. The CLC assumes no responsibility for abandoned
property and has no obligation to return it to you.
Check Out in Person at the CLC office. Go in person to the CLC
office during desk hours and submit your fob and your Room
Inspection Inventory. Failure to turn in your fob when you
check will result in charges for replacing your fob.
Checking out in person is required even if you have lost
Manage Your Mail When You Move Out. Take steps to ensure your mail
reaches your new address:
Have your mail forwarded by the USPS.
Change your address with anyone who sends mail, and don't forget
Amazon, Ebay, Netflix, etc.
Residents desiring to change rooms within the residence hall must
initiate a request with their RA. Transfer requests may take
several weeks to fulfill depending upon current occupancy.
If your roommate moves out, you must keep the vacant side of
your room clean and empty for a new roommate. A new roommate
may be assigned anytime. CLC staff will make every effort to
provide advance notification that a new roommate is coming;
however, a new roommate may arrive without notice.
If you do not want to be assigned another roommate, you may
have the option of keeping your double room as a single room
at an increased rate. Contact your RA.
You may be subject to increased rental rates if the vacant
side of your room is not clean and empty when a new roommate
arrives, if you turn away a newly assigned roommate, or if
you discourage a prospective roommate.
You may invite another CLC resident to transfer into your
room, or you may transfer into the room of another CLC
resident, depending on availability. Contact your RA to
discuss your options.
The term of your agreement is defined in your RENTAL
AGREEMENT. If the term is monthly or longer youu must give 30
days notice of intent to vacate your room. Please consider the
following when moving:
Make a plan:
Residents are strongly encouraged to communicate early in
the process with anyone involved, including parents,
guardians, or family members.
If you are a WWU student, do not wait until finals week to
start packing and cleaning! Start early, pack and clean a
little each day, and check out after your last final.
Take some stuff home on Memorial Day weekend:
By spring quarter, many residents have accumulated more
stuff than they can pack up in a day and fit into a single
carload. If you are heading home for Memorial Weekend, we
highly recommend taking some stuff home.
Responsibly dispose of your trash and recyclables, and
donate your unwanted items:
Throughout the last two weeks of spring quarter, every
community has a designated collection area for residents to
donate reusable clothing, technology, toiletries, etc.
Avoid waiting until the deadline to check out:
Please note that residents checking out at the last minute
may experience long lines.